Week 11 Check In

This week I worked a lot with Simone on creating a solid plan for recruiting volunteers for Visions6.  I enjoy working with Simone.  She is always willing to help me with all the questions and concerns I have.  Which, I have a lot because I am trying to do the best job possible.  This week I focused on making a schedule for the volunteers for the day of the festival.  Making a schedule is hard work!  I feel bad for my boss's at work who have to make schedules all the time.  After about 3.5 hours, I think I have made a schedule that covers each departments needs.  I spoke with Hayley about how many volunteers I was able to have and I think we are in good shape.  Tomorrow March 29, I plan on presenting this schedule to class to make sure that I have covered everything and that they are happy with the way the schedule looks.  After everything is confirmed I will be able to give Hayley a complete head count.  Simone is working on making google forms for applications for the volunteers.  We discussed that it would be best to start sending these out to people that are interested on April 1.  This way, we can get through all the presentations this week and everyone will have a chance to apply.  As always, I continue to keep up with the volunteer email and add interested people to my database.  I am hoping that once presentations are over, I will have more emails.  Unfortunately, I don't think that GMU will be participating as far as volunteers go.  I have emailed the Heather (the contact for GMU) a few times and she has not gotten back to me.  I will be discussing this with the class and make sure that those who wanted GMU students for volunteers will be okay with UNCW students.  I think everything is coming together and that all of this hard work will pay off!

Week 10 check in

This week I have been keeping tabs on the volunteer email.  I have actually been getting quite a few people that have sent emails inquiring about volunteering.  One person was not a student and I told her that she would have to be a student to volunteer.  However, I did tell her that she should definitely come to the event.  It is exciting to know that people in the community have seen the website and want to get involved.  I think that the festival will be full of interested people not only at UNCW, but also those in the community and around the world.  This week, I also confirmed the different types of volunteers needed for each department (film student, ACE, GMU, UNCW student).  All the directors filled out a Google sheet that I made on the drive.  I have been trying to contact GMU about volunteering but I have not heard back.  Hopefully they are still interested.  I plan on emailing my contact for GMU again but I do not want to annoy her!  This week, I will continue to check the volunteer email and also come up with a schedule for the event.  This schedule will focus on the volunteers.  So far, I am thinking four-hour shifts but I will go over it all with my new director Simone.  I was supposed to present at ACE today (March 21), but sadly Kebba said the ACE meeting was canceled.  I plan on attending the meeting next week (March 28) and I will present to the ACE members with Zoë's new presentation.  The schedule also needs to be formed and I will be working on that as well and I will go over it with Simone in our meeting that we plan on having on Mondays.  There is a lot to do this week but with Simone's help I think all will be well and in order for the event!

Weekly check-in 8/9

As the new Volunteer Coordinator for Visions6, I have been quite busy.  When I first came on board, I immediately noticed the our schedule for accruing volunteers as they did for V5 is completely behind.  So, I have been playing catch-up.  I have been a bit confused with what exactly I am supposed to do and what is not allowed and what is allowed.  Zoë has been extremely helpful and I am quickly learning the in's and out's of it all.  I have been in contact with several people trying to get an action plan and schedule to get volunteers for the event.  The first thing I did was of course read the manual to see how it has been done in the past.  I also spoke to last years volunteer coordinator Ashley Marshall for advice.  The first step, was to have all the directors fill out their specific volunteer needs for the day of the event.  I wanted to get this done quickly so I could begin to prepare.  I plan on having one more day they can finalize their volunteer needs just in case.  I have also been emailing Sandra, Katie and Kebba about how to go about getting ACE members to volunteer.  I am told that ACE members have previously provided Visions with the majority of volunteers.  I am pleased that Kebba and I have formulated a plan to get volunteers this year as well.  Requests have been put in for Flyers and 4-ups to post around campus.  I wish I had requested these to be done at an earlier date, however,  as it is too late now, I will make it work.  Jack has been very flexible with my requests for social media posts which is very helpful.  He will be posting information about volunteering on social media once a week.  I am not sure if this is too much or too little but I think it will be perfect!  A calendar has been made in which I have made a schedule for each piece of the puzzle to be completed.  This schedule of course can be revised, but it is a good go to for not only me, but also the class.  Tomorrow I present in class about what I have done so far and what I plan to do.  I have worked very hard and I hope it shows in my presentation (I get a bit frazzled when it comes to public speaking).  Tomorrow I also present at an FST 205 class.  Hopefully I can get some film students excited to volunteer.  As the weeks go by, I will be keeping up with my emails and updating the database and preparing for the volunteer sign up website launch.  All of this is a bit overwhelming but I am learning as I go and I am excited for this opportunity.  Wish me luck!  Also, over spring break I visited the Dew Drop Inn.  At first my mother was confused why we needed to go there, but after I explained she was intrigued!  We got a ton of pictures and I am glad I got to see it in the flesh!