Week 12 Check In

During class last week we went over the volunteer schedule that I made.  It helped having the entire class look at it and sign up for shifts during the festival.  At first, I calculated that the festival would need 40 volunteers to cover everyone's needs, however, after Visions6 staff signed up we only need 30 volunteers.  Some of those 30 volunteers will be V7 staff and I have been working with Zoë to see who exactly will be available from V7.  The application for volunteering went out on April 1 and was due by April 3.  A lot of people who signed up to volunteer did not get the application back in time but we still got a good turn out.  Today, April 4, I met with Simone and went over everything that needs to be done for the festival.  I cannot believe it is here in just two short weeks!  The next thing on the list, as far as volunteers go, is to schedule specific people to each shift.  Simone and I plan on working on that this Thursday.  After the schedule is complete, I will make a list of who will be having what volunteers at what times the day of so no one will be confused.  I will also make an emergency contact list so everyone will have everyone's numbers just in case there is an issue.  On the day of the festival I will be at the registration desk when volunteers are scheduled to arrive and help them to their specific areas.  After that I will be making rounds to make sure everything is going smoothly.  Each volunteer will have my cell number to contact me if needed throughout the day.  I think I have a pretty solid plan for the day of the festival and everything seems to be coming together.  I can't wait!